No. You may not reassign proxy votes that you have received.

PINs for an upcoming election will be e-mailed about one week after the deadline for proxy assignments. At that point, if you have been assigned a proxy vote, you will be e-mailed that PIN in addition to your own PIN (if applicable), and you may vote each PIN, one at a time.

You may assign a proxy up to two weeks before a given election; the official date will be included on the election timeline for that year. Your proxy assignment will last for six months. Until those six months are up, we cannot revoke or change your proxy assignment. This means that, should there be a run-off for the election, your proxy must also vote for you in the run-off.

No. Elections can verify that we have successfully reassigned your vote, but we cannot verify whether or not your proxy used the vote, or show which candidates she voted for. Because of this, we strongly suggest that you confirm that your proxy received your assignment request and knows your voting preferences.

In general, a proxy can have any conditions a person wants, but only as a contract between the member and her proxy. OTW is not responsible for enforcing any conditions. If the proxy holder votes contrary to your specifications, we will have to follow the proxy, and indeed we won’t even know whether the proxy voter did follow your intentions, since that person will be casting a secret vote (and not even the Elections Committee members will be able to know how a particular person voted).

Proxies are assigned by e-mail. Your e-mailed proxy request must:

• Originate from the e-mail account you’ve registered with OTW.
• Be addressed to both elections-chair@transformativeworks.org AND your proxy.
• Include your legal name.
• Include a declaration that you wish to assign your proxy to the e-mailed recipient.
• Your proxy must reply to this e-mail, acknowledging receipt, and include his/her legal name in the reply. This reply must be received by elections-chair@transformativeworks.org at least two weeks before the Election day.

With extended, electronic voting, most of the normal reasons for voting by proxy (for example, you can’t attend an “in person” meeting to vote) do not apply. However, if you want to give your information to someone else to vote for you, then send a proxy statement to the Elections chair so we know you’re doing it. Otherwise, if you get in a dispute with the person you gave your information to, we have no way to know what’s going on, and we have to go with the first vote we get.

Voting by proxy is a way for you to designate someone else to cast your vote in an election. OTW is required to allow proxy-voting by Delaware law, which specifies: “A stockholder may authorize another person or persons to act for such stockholder as proxy by transmitting or authorizing the transmission of [an] electronic transmission to the person who will be the holder of the proxy.” In corporate elections, a proxy is usually used when a voting member/shareholder can’t attend a meeting in person. Extended, electronic ballots such as those used by the OTW should make proxy voting unnecessary in most cases. Nevertheless, we are still required by Delaware law to allow proxy voting.